There are a few things required. We often refer to the wristband ranges or vehicle pass ranges as 'passouts' as this applies to all the different physical accreditation which may have a serial number on it you may wish to associate (link) to a pass.
Here's what you need to set this up:
An Eventree portal that is separate to your accreditation/B&B one - ask your account manager to ensure one is set up
Pass types in Eventree must be selected as Associated
Correct settings enabled on your scanning portal
The passout ranges you wish to add to the system
Eventree passes
Ensure that the pass types you wish to associate are selected as such in Eventree.
To do this go to:
Passes > Gate settings
On this page you will see a column called Associate with some tick boxes.
If every pass in that pass category needs to be associated, tick the box at the top of the column. However if it's only some, then select the tick box next to each pass type.
Easy! That's all you need to do in Eventree.
On the Gate
There are 3 things that need to be done to ensure you can add passouts.
Add the Passouts Eventree portal (ask your account manager to do this)
Enable association under Server Settings
Generate your passouts
1. Ask your account manager to add the Passouts Eventree portal on to your gate.
2. Enable associations
To enable associations, go to Settings > Server settings
Select Associate Scans on Checkin
3. Generate your passouts.
Your passouts must be unique, and ranges cannot overlap.
They can however be numeric, alphanumeric, having leading zeros or not.
To add them go to:
Settings > Passout Generation
-Select the passout portal under Event
If you are *just* associating passouts, and you won't be scanning in/out after association, the leave the default settings for Starting state and Default max passouts as they are.
Now to add your range(s).
Generally, you will want to select Sequential. There are a few different types of ranges you may want to add, here is how.
Numerical range, no leading zeros
e.g. 1-500
Simply add the start and end number of the range.
Leave Passout length and Passout prefix blank.
Note - your range doesn't have to start at 1, it may start from 2000 - simply add that as your starting number.
Numerical range, with leading zeros
e.g. 001-500
Simply add the start and end number of the range, and then '3' for the passout length.
For passout length, enter how many digits long you want the start of your range.
Eg if your range starts at 1, but has 2 leading zeros, it becomes 3 digits long - 001.
Leave prefix blank.
Prefix range, no leading zeros
e.g. T1-T500
If you wish to add a range with prefixes, but no leading zeros, for example T1-T500
Add the first and last number of the range.
Leave Passout length blank.
Add your prefix. This can be more than one letter, eg TR
Prefix range, with leading zeros
e.g. T001-T500
Add the start and end of your range.
For passout length, enter how many digits long you want the start of your range.
Eg if your range starts at 1, but has 2 leading zeros, it becomes 3 digits long - 001.
Add your prefix.
Hit Generate Passouts - it'll give you a preview of what range you have generated, so double check it and you're done!
How can I check it has worked?
There are a few ways to check what has been added.
Option 1:
Go to Reports > Passouts generated and you will see a summary of each time a set of passouts has been added.
If you are adding a large number of them at once and you visit this page straight away, it may look more like this:
If you refresh the page you will see the number will rapidly increase as they are being swiftly added.
Option 2:
Go to Reports > Passouts list
On here you can see the full list of passouts added.
Option 3:
Do a quick check for the first and last passout in the range you've added by using Scan Only.
For example if i added Z1 - Z5000
I could go to:
Scan Only - enter Z1
If it's in the system it will return a result like this.
If a passout isn't on the gate then it will tell you with this message.
If you are trying to associate a passout and it isn't on the system, this is the message it will show you.
